Women's and Children's Hospital, Adelaide
Women's and Children's Hospital:Institutional Biosafety Committee

Research at the WCHN

Institutional Biosafety Committee (IBC)

Please note that the WCHN Animal House will close as of 30 June 2020 and this will impact on the WCHN IBC. Thus the WCHN will no longer have its own IBC after that date. Arrangements are currently being negotiated for another IBC to approve new projects and oversee current projects, including variations etc. Details to follow in early 2020.

For any queires, please contact the IBC Executive Officer on phone: 8161 6390 or e-mail: mary.thorne@sa.gov.au

The IBC's responsibilities are outlined in its PDF iconTerms of Reference. It is responsible for administering the guidelines of the Link iconOffice of the Gene Technology Regulator (OGTR) which includes monitoring and surveillance of all genetic manipulation work carried out within the precincts of WCHN. The IBC reports to the WCHN Executive and to the OGTR annually.

Membership includes people with the requisite knowledge and expertise to assess, evaluate and oversee biological work carried out at WCHN, an engineer experienced in testing biological safety facilities and equipment, and at least one lay person not associated with the Hospital. Meetings are held two monthly and protocols for consideration by the committee must be received by the secretary 21 days before the meeting. The IBC is responsible for the certification and annual inspection of PC2 containment facilities within the hospitals and for the consideration of research protocols which are generally categorised as: exempt dealings, notifiable low risk dealings, or licensed dealings, depending on the level of associated safety implications. Enquiries about the committee should be directed to the IBC Executive Officer on 8161 6390.

 IBC 2019 Meeting dates and submission deadlines

The OGTR produces Link iconGuidelines which describe each of the categories of protocol listed below. Each application to the IBC must be accompanied by the relevant WCHN form (see below):

Word iconFACILITY Application Evaluation Form  (Please note - from March 2013 the OGTR have issued new guidelines for Certification of a Physical Containment Level 2. Version 3.2 effective 1 March 2013 ).

Word iconEXEMPT Project Application_Evaluation Form

Word iconDNIR Project Application_Evaluation Form

Word iconNLRD Application and Assessment Form

Unsure whether your application involving viral vectors is a DNIR or NLRD?
This OGTR PDF iconflowchart will assist you to determine the correct classification .

Please contact the IBC Executive Officer on 8161 6390 if you have any queries when completing the above forms. Refer to Research Secretariat page for e-mail contact details.

Link iconOGTR Guidelines for the Transport, Storage and Disposal of GMOs

NB: Effective from 1 July 2019, please note the following advice about Record of Assessment (RoA) requirements from the OGTR (this includes but not limited to the addition of staff to dealings, title addition/changes and facility alterations).

Can we extend, transfer or amend a NLRD in any way?

The existing record of assessment (RoA) for a NLRD cannot be changed i.e. varied, extended, transferred or amended. A new assessment must be conducted and a RoA prepared to include elements not in the original assessment. This ensures there is clear understanding between NLRD proponents, IBCs and the Regulator about the scope of each NLRD, which supports organisational oversight of research and OGTR’s monitoring and compliance activities. When preparing a RoA, consideration should be given to what is included in the RoA so as to accommodate changing circumstances. Guidance on making a RoA to achieve this, such as the use of class of person or facilities, is available (see the NLRD and Documents and Forms page). 

Specific examples of amendments that would require a new RoA include:

  • Changes to person(s) considered appropriate to undertake the dealings, if not defined by a class of person;
  • Changes to the class of persons, if defined by class;
  • A change to the person(s) or accredited organisation undertaking the dealings;
  • Transfer of researcher or person(s) to another organisation;
  • Changes to the certified facilities considered appropriate in which to undertake the dealings, if not defined by a class;
  • Changes to class of certified facilities, if defined by class; or
  • Changes to the dealings (e.g. addition of transport and storage if not previously considered).
  • More information about NLRDs can be obtained from the What are Notifiable Low Risk Dealings (NLRDs)? page on the OGTR website.

Responsibility of Department Heads

Records of training

OGTR requires that all personnel (staff, students or visitors) working in an OGTR-certified facility be appropriately trained. It is the responsibility of Department Heads to ensure that relevant personnel have completed a Word iconRecord of Training and to retain originals of these records and to make them available to OGTR on request.  Additionally, Department Heads or Supervisors must ensure that all laboratory staff are provided with adequate "Induction Training".

Genetically Manipulated Organisms (GMO) Storage and Transport Register

Department Heads have a responsibility to ensure that stored GMO details are recorded on
the Word iconGMO Storage Register, and that the register is made available to the IBC or OGTR on request. Additionally, when GMOs are transported, details of this must be recorded on the Word iconGMO Transport Procedure and Record Form and the guidelines outlined on page one of the form must be followed.

Other documents of interest:

  • WCHN policy Risk Management a copy of which can be provided on request (telephone 8161 6390).
  • Australian Standard 2243.3.2010: Safety in laboratories–part 3: microbiological aspects and containment facilities - hard copies of this standard are not available as it should only be accessed on-line. To access the standard electronically, please contact the Research Secretariat or the WCHN Library.

last modified: 18 Dec 2019