Non-clinical trials

It is a requirement of the WCHN that all research conducted at or in association with the WCHN be assessed for insurance, and risk. Consequently, all applicants intending to submit protocols to the WCHN HREC need to email their information sheet and consent forms to John Markic (Manager, Insurance Services Finance and Administration, Department of Health) for assessment and approval. For those projects not requiring an information sheet and consent form, a description of the project should be emailed. Mr Markic will email the applicant and the WCHN HREC his determination. Mr Markic can be emailed at the following address john.markic@health.sa.gov.au.

If the first-named investigator is not a WCHN employee, proof of indemnification from their employing institution, or university in the case of a student, should also be forwarded to Mr Markic and the WCHN HREC. 

Where the first-named investigator is not a WCHN employee, the study will still be indemnified by the Department of Health as WCHN is vicariously liable for the person’s actions (i.e. where the named investigators include WCHN employees and non-WCHN employees).  The exception to the rule is if a non-WCHN employee is to use the WCHN facility to undertake research which has no connection with WCHN. An example would be use of a room for interview purposes only in a non-WCHN related project. 

A hard copy of the approval email from Insurance Services Unit Department of Health must be submitted with the protocol to the WCHN HREC. If the approval email is not submitted, the WCHN HREC may approve the protocol subject to approval by the Insurance Services. No research can commence until Insurance Services and WCHN HREC approval have been given.

Clinical Trials

Applicants submitting clinical trials which are sponsored by a third party (eg drug company) must additionally email Mr Markic a copy of the indemnification form and the insurance certificate of currency provided by the sponsor. A hard copy of the approval email from Insurance Services Department of Health and the original documents (indemnity, insurance and agreement) must be submitted with the protocol to the HREC.

With clinical trials, should an investigator leave a trial or join a trial, new indemnity forms will need to be completed to detail the current researchers. The new indemnity form must be submitted to Ms Brenda Penny, Research Secretariat, who will advise the Insurance Services Unit of the changes.

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